Disposition Table:

Policy No.TitleDispositionNew Policy No.
63 Carry Over of State Funds Unexpended Balances March 22, 2011 - Deleted None
176 Use of University Telecommunications Services - Telecommunications March 22, 2011 - Deleted None
178 Use of University Communication Services - Home Internet Access March 22, 2011 - Deleted None
179 Responsibilities for the Use of Digital IDs May 8, 2014 - Deleted and Replaced by local ITPOL-023 ITPOL-023
180 E-mail and Internet Usage August 26, 2011 - Deleted and Replaced by Policy 180 Acceptable Use of University Information Resources 108
193 Faculty Compensation May 7, 2012 - Merged Policies 193, 199 and 204 - renamed Salary Administration 193
195 Multimedia Creations March 28, 2011 - Deleted and Merged with Policy 201 Intellectual Property 201
199 Salary Administration - Classified Employees May 7, 2012 - Deleted and Merged with Policy 193 Salary Administration 193
204 Salary Administration - A&P May 7, 2012 - Deleted and Merged with Policy 193 Salary Administration 193

Conversion Table:

HOOP Table of Contents at April 5, 2010

On April 5, 2010, the numbering system in use for the HOOP was changed.  The table below shows the conversion of the policy numbering as of April 5, 2010.  This table does not reflect changes, additions, or deletions after April 5, 2010 -- it is for historical reference only.  If you have any questions, please contact the Office of Legal Affairs.

University Governance

Evaluation of Academic Administrators

184

 

Policy and Procedure Development and Maintenance

128

 

University Governance

161

Policy No.University AdministrationNew Policy No.

1.02

Budgetary Environment

1

1.03

Handling Legal Processes

147

1.04

Authority to Execute Contracts and Make Purchases

124

1.05

Editorial, Graphic, Web and Signage Standards

116

1.06

Campus Security

2

1.11

Flags

3

1.12

Use of Institutional Mail

4

1.13

Handling Communications with the Media

5

1.14

Photographic, Audio, and Visual Recordings 

6

1.16

Recycling

7

1.18

Employee or Student Organizations

110

1.19

Establishment and Review of Organized  Research Units

169

1.20

Use of the University Name or Logo on Merchandise

8

1.21

Communication with Government Officials

145

1.22

Administration of Courses Offered in Shortened Format

136

1.23

Evaluation of Academic Administrators

184

1.24

Faculty and Administrative and Professional Appointment

189

Policy No.University CitizenshipNew Policy No.

2.01

General Standards of Conduct

109

2.02

Alcoholic Beverages

9

2.03

Smoking

10

2.04

Equal Opportunity, Discrimination & Harassment

183

2.05

Solicitation on Campus

165

2.06

Uniforms

117

2.07

Service Awards

144

2.08

Identification Badges

148

2.09

Use of University Facilities

11

2.10

Breast Feeding at the Work Site

118

2.11

Official Function Expenditures (Entertainment)

12

2.11.1

Marketing the University through Sponsorships

172

2.12

Travel

13

2.12.1

Speech and Assembly

174

2.12.2

Criminal Background Checks

160

2.12.3

Fitness for Duty/Fitness for Participation

163

2.13

Employment Eligibility

14

2.13A

Exclusion Check

114

2.14

Orientation

15

2.15

Payroll Checks and Direct Deposit Earnings Statements

16

2.16

Appointment Status

17

2.17

Insurance Eligibility

18

2.17.1

Protection from Retaliation

108

2.17.2

Temporary Modified Duty Assignments

19

2.17.3

Recruitment

143

2.17C

Unemployment Compensation Insurance

99

2.17D

Workers' Compensation Insurance

100

2.18C

Disability Accommodation

101

2.19

Conflict of Interest and Outside Activities

20

2.20

Multiple Employments with Texas State Agencies

21

2.22

Employment Testing

22

2.25

Nepotism & Other Relationships

134

2.26

Flexible Work Arrangements

23

2.27

Time and Attendance Reporting

24

2.29A

Access to Personnel Information

102

2.31

Gifts to Employees, Students and Friends of the University

119

2.33

Performance Management and Appraisal

25

2.34

Achievement Award Program

26

2.37

Holidays

27

2.37A

Observing Religious Holy Days

112

2.38

Vacation

28

2.39

Paid Leave Eligibility

29

2.39A

Sick Leave

30

2.39B

Funeral Leave

103

2.39C

Administrative Leave

185

2.39D

Civic Duty Leave

104

2.39F

Preventive Health Care

113

2.40

Unpaid Leave Eligibility

31

2.40B

Personal Leave

105

2.40C

Family and Medical Leave

106

2.40D

Parental Leave

107

2.42

Retirement Program Eligibility

32

2.45

Reimbursement and Time Off for Job-Related Training and Education

33

2.46A

Continuing Education Services

155

2.47

Attending Seminars, Workshops, Conferences, and Conventions

34

2.48

Publication of Professional Literature or Newsletters

35

2.49

Modified Service

190

2.50

Employee Grievances

146

2.52

Memberships in Professional and Educational Organizations

36

2.53

Sick Leave Pool Program

37

2.56

Abandonment of Academic Positions or Programs

120

2.57

Political Activity

38

2.59

Observers

125

2.60

Volunteers

159

2.61

Violence Free Workplace

39

2.62

Alternative Transportation Incentives (Policy suspended during FY10.)

131

2.64

Longevity Pay

40

2.65

Military Leave

41

2.66

Administrative and Professional and Classified Employee Job Classifications

150

2.66

Employee Job Classifications

150

2.67

Internal Applicants (Classified & Management Administrative & Professional)

156

2.68

Employee Discount Program

170

2.69

Identity Theft

182

2.70

Retirees

191

Policy No.Administrative and Professional StaffNew Policy No.

3.04

Salary Administration - Administrative and Professional

204

3.06

Termination of Employment: Administrative & Professional Employees

153

3.12

Separation Due to Reorganization or Closure - Administrative & Professional Employees

130

Policy No.FacultyNew Policy No.

4.01

Faculty Organization

42

4.02

Academic Titles

192

4.05

Faculty Promotion

43

4.06

Faculty Tenure

115

4.07

Faculty Review

111

4.08

Faculty Termination

133

4.09

Faculty Reappointment and Non-Reappointment

44

4.11

Rights & Responsibilities of Faculty Members

135

4.12

Transfer of Faculty

45

4.13

Endowed/Named Positions

46

4.14

Textbooks & Other Materials Prescribed for Students

166

4.15

Classroom and Research Use of Copyrighted Material

47

4.16

Acceptance of Money from Students

48

4.21

Faculty Development Leave

49

4.24

Faculty Grievances

127

4.27

Faculty Compensation

193

4.29

Appointment to Emeritus or Emerita Positions

50

Policy No.Classified EmployeesNew Policy No.

5.02

Probationary Period

152

5.03

Classified Employee Attendance

139

5.05

Overtime Pay and Compensatory Time Off

154

5.07

Shift Differential Pay

51

5.09

Salary Administration - Classified Employees

199

5.13

Discipline & Dismissal of Classified Employees

187

5.15

Reductions in Force

52

Policy No.StudentsNew Policy No.

6.02

Disability Accommodation - Students

53

6.03

Student Conduct & Discipline

186

6.06

Student Government

54

6.07

Student Immunizations and Health Records

55

6.08

Educational Records

129

6.09

Student Employment Appointments

167

6.10

Student Financial Aid

56

6.10A

Student Loan Collections

121

6.11

Tuition and Fees Payment, Refunds and Student Debt

57

6.12

Determination of Resident and Non-Resident Tuition Status

58

6.14

Sexual Assault - Students

59

6.16

Student Services

60

6.18

Student Travel

61

Policy No.Postdoctoral/Research FellowsNew Policy No.

7.01

Postdoctoral/Research Fellows

122

7.02

Grievances: Postdoctoral/Research Fellows

123

Policy No.Fiscal InfrastructureNew Policy No.

9.04

Fiduciary Responsibilities of Account Managers

62

9.06

Carry Over of State Funds Unexpended Balances

63

Policy No.Funding the Operating BudgetNew Policy No.

10.08

Applications or Proposals for Sponsored Project Funds

64

10.09

Gifts: Solicitation, Acceptance, Processing, Acknowledgment and Stewardship

203

10.12

Establishment & Management of Endowments

171

10.15

Naming Policy

65

Policy No.Fiscal TenetsPolicy No.

11.01

Fund Accounting Structure

149

11.02

Internal Audits

66

11.03

External Audits

67

11.04

Financial Reporting

151

11.06

Establishment of Bank Accounts

68

11.07

Indirect Costs

69

11.08

Distribution of Interest Income

70

11.09

Petty Cash and Change Fund Custodial Responsibilities

71

11.10

Receipt of Cash

188

11.14

Prepayments

72

11.15

Payment of Taxes

73

11.16

Safes and Vaults Custodial Responsibilities

74

11.17

Cost Sharing

75

11.18

Processing Retroactive Personnel Actions

137

Policy No.Intra-Institutional Fiscal RelationshipsPolicy No.

12.01

Service Providers

162

12.07

Interdepartmental Transfer of Funds

138

Policy No.ProcurementPolicy No.

13.10

Equipment Warranties

76

13.12

Restocking Charges

77

13.22

Purchases From and Sales to Employees

126

13.23

Purchases from Historically Underutilized Businesses (HUBs)

194

13.26

Purchase of Animals

78

13.28

Purchase of Drugs, Pharmaceuticals, and Controlled Substances 

79

13.32

Space Lease

80

13.33

Enhancements to Non-UTHealth Property

81

13.35

Lease Purchase, Lease with Purchase Option, Installment Purchases of Equipment

82

13.36

Purchase of Consulting Services

196

13.38

Requesting Professional Services

197

13.39

Purchase, Lease or Rental of Photocopying Equipment and Multi-Functional Printing Devices

83

Policy No.Accountability for EquipmentPolicy No.

16.01

Accountability and Responsibility for State Property

84

16.11

Real Property Capital Assets

142

Policy No.Information TechnologyPolicy No.

17.01

Responsibility for the Use of Information Resources

175

17.02

Use of UTHealth Telecommunications Services - Telecommunications

176

17.02A

Use of UTHealth Communications Services - Cellular Communication Services

177

17.02B

Use of UTHealth Communications Services - Home Internet Access

178

17.03

Software Copyright Compliance

198

17.04

Responsibilities for the Use of Digital IDs

179

17.05

E-mail and Internet Usage

180

17.05A

Website Linking and Privacy

98

17.06

Records Management Program

181

17.07

Handling Requests for Public Information

132

Policy No.Safety and HealthPolicy No.

18.01

Emergency Situation Response and Business Continuity Plans

141

18.02

University Closure for Emergency, Disaster or Severe Weather

85

18.03

Medical Emergencies, Minor Injuries/Illnesses

86

18.04

Reporting Criminal Activity on Campus

87

18.05

Substance Abuse

173

18.07

Bloodborne Pathogen Infection Control

158

18.08

Building Pathways Use

88

18.10

Environmental Management and Hazardous Waste Disposal

89

18.11

Safe Use of Potentially Hazardous Materials in the Laboratory

90

18.12

Minors in the Workplace

164

18.13

Tuberculosis Infection Control

157

Policy No.ResearchPolicy No.

23.01

Conduct of Research

168

23.02

Review of Research

200

23.03

Intellectual Property

201

23.04

Honesty in Research

202

23.05

International Affiliations

91

23.06

Research Data Retention and Access

92

23.07

Stipends

140

23.08

Certifying Effort Certification Reports

93

23.09

Multimedia Creations

195

23.10

Research Conflicts of Interest

94

23.11

Research Training

95

23.12

Cost Transfers

96

23.13

Deceased Human Bodies and Anatomical Specimens

97