Handbook of Operating Procedures

Tobacco-free Workplace

Policy Number: 10


Use of tobacco on university premises


Employees, faculty, students and visitors

Date Reviewed:
June 2012
Responsible Office:
Office of Institutional Compliance
Responsible Executive:
Assistant Vice President and Chief Compliance Officer


The University of Texas Health Science Center at Houston ("university") is committed to a completely tobacco-free environment for all members of its own community and for all other individuals who enter its leased or owned property. The use of tobacco will not be permitted on the premises or grounds of the university.

Failure to comply with the policy may result in disciplinary action up to and including expulsion or termination. Individuals who fail to comply with the provisions of this policy will be subject to the applicable disciplinary procedures.


Tobacco means all forms of tobacco products, including but not limited to cigarettes, cigars, pipes, water pipes (hookah), bidis, kreteks, electronic cigarettes, smokeless tobacco, snuff and chewing tobacco.


Signs that convey the university's policy will be posted conspicuously throughout university property (i.e., near entrances, in lobbies, near elevators and in other areas of public access).

Any individual student, faculty member, resident or staff member found to be in violation of the tobacco-free workplace policy will be asked by a university representative, typically a University of Texas Police - Houston ("UTP-H") employee or a representative of management, to immediately cease the use of tobacco. The university representative will ask for the individual's identification and will advise the Office of Institutional Compliance (“OIC”) of the incident.

Individuals who are in a supervisory or managerial role are expected to assume responsibility for implementing this policy. Managers and supervisors who observe violators of this policy should address violators and ask them for their names, department, and name of their supervisor. The manager/supervisor should then alert OIC of the incident by an email message which includes the date, location and time of the incident as well as the name, department, and supervisor of the violator.

OIC will document incidents and advise the employee's supervisor or the student's school administrator of the violation.

OIC will ask the supervisor/school to regard this incident as he or she would any other similar disciplinary action. The supervisor will take the appropriate disciplinary action, up to and including expulsion or termination, depending upon the severity, number and type of violations.

Visitors to the campus will be asked by UTP-H or university representatives to cease the use of tobacco or leave the campus. UTP-H will be responsible for escorting visitors who violate this policy from the campus.

Administrators for off-campus facilities are responsible for enforcing this policy for all faculty members, residents, students, staff, visitors and patients at the respective off-campus facility.

For assistance with locating tobacco treatment and/or cessation services, employees may contact the Office of Employee Assistance Programs at 713-500-3327.


ContactTelephoneEmail/Web Address
Office of Institutional Compliance 713-500-3294



Office of Employee Assistance Programs 713-500-3327