Policy Number: 15
New employee orientation
New employees and faculty and fellows with non-paid appointments
- Date Reviewed:
- June 2014
- Responsible Office:
- Human Resources
- Responsible Executive:
- Vice President and Chief Human Resources Officer
I. POLICY AND GENERAL STATEMENT
In order to ensure that all new employees receive important and required information pertaining to their employment, The University of Texas Health Science Center at Houston ("university") requires all new employees to complete orientation upon commencement of their employment. For the purposes of this policy, employees include full time, part time, casual, temporary and summer hires who are classified, administrative and professional, faculty or fellows. Additionally, faculty and fellows with non-paid appointments are required to complete an orientation requirement. Orientation for faculty and fellows with non-paid appointments must include, at a minimum, training on sexual harassment, equal employment opportunities and discrimination, standards of conduct, and HIPAA. Employees in a student title are not required to complete orientation.
Employees who will be working in settings where potentially hazardous chemical, biological or radiological agents may be encountered must also complete a specialized safety training session delivered by Environmental Health and Safety.
Individuals who previously worked for the university and who return to employment within 90 days of their termination date do not have to complete orientation. Benefits eligible employees who return within 90 days should contact the Benefits Office to have insurance and retirement benefits reinstated.
Supervisors should conduct a departmental on-boarding with each new employee. This on-boarding should provide specific information about the department as well as appropriate job-related information.
Human Resources (HR) is charged with ensuring that all new employees attend orientation or complete the on-line and/or paper-based orientation training module, when appropriate. Upon completion of the pre-employment process within HR, an HR representative will schedule a new employee to attend the one day orientation and/or assign the on-line or paper-based orientation training module, when appropriate.
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