Policy Number: 17

Appointment Status

Subject:

Categories for determining eligibility for employee benefits

Scope:

Employees and student appointees

Date Reviewed: November 2007

Responsible Office: Human Resources and Employee Benefits

Responsible Executive: Vice President and Chief Human Resources Officer and Vice President, Finance and Business Services

I.     POLICY AND GENERAL STATEMENT

The University of Texas Health Science Center at Houston ("university") uses the following categories for the purpose of determining benefit eligibility:

Regular: A regular appointment is defined as a period of at least four and one-half consecutive months with a definite job assignment that must be 50 percent time or more. A regular appointment entitles the incumbent to the complete range of benefits offered by the university.  Employees in a regular status are compensated on a pro-rated basis of percent time to annual salary.

Part Time: Employees who hold appointments of less than 50 percent time for four and one-half months or more are eligible to participate in the Tax Sheltered Annuity program. Such part-time appointees are ineligible for paid leaves (e.g., sick time and holidays), insurances, premium sharing, UTFLEX, and retirement benefits. Employees in a part time status are compensated on a pro-rated basis of percent time to annual salary.

Temporary: A temporary appointment is defined as a period of not more than four and one-half months (136 calendar days) which can be either full-time or part-time. All temporary appointees are eligible to participate in the Tax Sheltered Annuity program. Temporary employees are ineligible for paid leaves (e.g., sick time and holidays) and retirement benefits. Employees in a temporary status are compensated on a pro-rated basis of percent time to annual salary.

Temporary appointees are not entitled to participate in any university group insurances, premium sharing, or UTFLEX. However, temporary appointees with a cumulative total at an institution in excess of 136 calendar days in a fiscal year are eligible for TRS benefits, retroactive to the start date of the most recent temporary appointment. It is the hiring department's responsibility to make this determination and place the employee in the pay system at the appropriate status, either temporary or regular.

Casual: A casual appointment is defined as less than 20 hours per week, normally discontinuous in nature, and irregular, infrequent, and not regularly scheduled. Employees in a casual status are compensated on an hourly rate for hours worked and are not eligible for benefits or leave.

Student: A student appointment is defined as an assignment that requires the appointee be enrolled as a student at any University of Texas institution. Students appointed for four and one-half months or more, for 50 percent time or more, are eligible for participation in group insurance programs and UTFLEX but are ineligible for participation in other benefit plans. Students are compensated on a pro-rated basis of percent time to annual salary.

All employees and student appointees are entitled to Worker's Compensation and Unemployment Compensation, regardless of the type of appointment.

II.     CONTACTS

ContactTelephoneEmail/Web Address
Human Resources - Compensation Services 713-500-3130 http://hr.uth.tmc.edu/Compensation/meetcompensation_staff.html
Employee Benefits 713-500-3935

benefits@uth.tmc.edu

https://inside.uthouston.edu/finance/benefits/contact-us.htm