Handbook of Operating Procedures

Performance Management and Appraisal for Management A&P and Classified Employees

Policy Number: 25


Performance management and annual appraisal


All benefits-eligible Management A&P and Classified employees 

Date Reviewed:
June 2014
Responsible Office:
Human Resources
Responsible Executive:
Vice President and Chief Human Resources Officer


Performance management is an on-going process consisting of managers’ regular feedback to employees and an annual performance appraisal. The goals of performance management and appraisals are to assist employees in aligning individual goals with institutional goals, guide employees to focus behavior on key actions that will positively affect institutional outcomes, provide continual communication and support, and foster a discussion of development opportunities.

All non-probationary, benefits eligible employees of The University of Texas Health Science Center at Houston ("university"), regardless of classification and appointment time, must receive annual performance appraisals. Persons in a casual, temporary, or part-time non-benefits eligible appointment status are not required by this policy to receive performance reviews, unless review is required by external accrediting agencies. Persons employed in positions that require student status as a condition of employment do not receive performance reviews.  These positions include graduate student assistants and tutors. 

Postdoctoral research fellows are reviewed in accordance with HOOP 122, Postdoctoral Research Fellows. Faculty are reviewed according to a specific method and schedule described in HOOP Policy 111, Faculty Review. Academic administrators are reviewed according to HOOP Policy 184, Evaluation of Academic Administrators.

The annual performance appraisal will be used for the improvement of performance, promotion consideration and merit salary review. This appraisal will further provide an opportunity for employees to work with their supervisors to receive guidance regarding performance planning, development opportunities, coaching, reviewing and rewarding (where appropriate).


All personnel will be appraised in writing on an annual basis using the university's approved performance appraisal forms and processes. Modifications to the approved tools for classified and management administrative and professional employees must be approved by Human Resources to ensure consistency and compliance. The approved evaluation tools available are located on the Human Resources Website. The original appraisal result is to be maintained within the department file, and a copy should be provided to the employee.

All performance appraisals must be job-related and completed without regard for race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other basis prohibited by law. Performance appraisals must be objective-based with measurable objectives and goals. Objectives requiring compliance with university policies, procedures and work rules must be included in all appraisal tools. All appraisals must comply with equal opportunity criteria. Questions regarding the appropriateness of classified and management administrative & professional appraisals should be referred to Human Resources - Employee Relations. Questions regarding faculty and academic administrative and professional appraisals should be referred to the Office of the Executive Vice President & Chief Academic Officer.

Documentation justifying each overall performance rating should be completed and supported within the performance appraisal. Requests for salary increases should be consistent with the most recent performance evaluation.

For information on performance planning, coaching, reviewing, and rewarding, refer to the Human Resources Performance Management Website.  This site provides information and training for all areas of the review process.


ContactTelephoneEmail/Web Address
Human Resources (classified and management administrative and professional) 713-500-3130 http://www.uth.edu/hr/department/employee-relations/index.htm