Policy Number: 50
Appointment to Emeritus or Emerita Positions
I. POLICY AND GENERAL STATEMENT
The University of Texas Health Science Center at Houston ("university") considers the naming of faculty members to Emeritus or Emerita status a highly selective institutional honor. Members of the faculty who are named to such positions represent those exhibiting the highest academic, research and service standards as well as a record of service to the university that stands out among their peers.
Emeritus/Emerita titles confer lifetime academic appointments, effective on retirement from academic/professional life, to faculty members who held the rank of Professor or Associate Professor and demonstrated individual distinction in teaching, research, and/or service during their period of active employment at the university.
The awarding of an Emeritus/Emerita title is without salary and is made by the Board of Regents on the recommendation of the President. The Board of Regents will only consider the following titles:
- Dean Emeritus/Emerita,
- Chair Emeritus/Emerita,
- Professor Emeritus/Emerita,
- Associate Professor Emeritus/Emerita
Once appointed, Emeritus/Emerita faculty are expected to remain willing to assist and advise the university as requested, especially in their area of competence. Emeritus/Emerita title status does not obligate the university to provide office or laboratory space; however, space may be assigned at the discretion of the dean or department head.
Holders of Emeritus/Emerita titles will be granted the following privileges if they are retired from academic/professional life:
- membership (without vote) in the department, participation in departmental meetings, and in the general faculty;
- eligibility to serve on graduate student and other committees subject to the approval of the dean;
- listing in the university directory;
- use of the campus mail service, within university policies;
- access to department and/or university resources as specified at the time of the award of the Emeritus/Emerita title, commensurate with level of activity; and
- those privileges accorded to retired faculty.
The Executive Vice President for Academic and Research Affairs ("EVPARA") is responsible for guiding the process of appointment to Emeritus or Emerita titles at the behest of the President. The EVPARA is responsible for ensuring compliance with the university's policies on such appointments.
Each school shall establish procedures that govern selection of and recommendations to the President for individuals to hold Emeritus/Emerita positions. The procedures shall include the appointment of a standing committee or the use of an existing standing committee (e.g., the school’s Faculty Appointment, Promotion and Tenure Committee) charged with assisting the dean in evaluating candidates. Candidates for Emeritus/Emerita titles may be recommended by the department chair and/or the dean.
The dean of the school that is recommending a candidate will forward a letter to the EVPARA outlining the justification for the appointment and the internal review process used. The EVPARA will ensure that university policy for honorific appointments are followed and set a timetable for review of the candidate.
The EVPARA evaluates recommendations, paying particular attention to the nominee’s credentials and the needs of the school or the university. If approved, the EVPARA or designee prepares a letter of appointment for the President. If the President agrees with the recommended appointment, the EVPARA or designee will process the required Request for Budget Change (RBC) to be placed on The UT System Board of Regents Consent Agenda for final approval. Emeritus/Emerita titles are not in effect until the UT System Board of Regents approves the Consent Agenda.
On approval by the Board of Regents, the EVPARA will send the candidate a letter of appointment on behalf of the President. The letter of appointment will include the effective date of the appointment and the specific title being bestowed.
C. Return to Work
Emeritus/Emerita titles are only in effect during the faculty member’s retirement from the university. If an Emeritus/Emerita faculty member returns to academic/professional life, including in any capacity at the university (other than as a volunteer), the appropriate dean’s office must notify the EVPARA who will initiate steps to suspend the faculty member’s honorific title until his or her retirement resumes.
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