Establishment of Bank Accounts
Policy Number: 68
Establishing bank accounts in the name of the university
- Date Reviewed:
- May 2014
- Responsible Office:
- Treasury Management
- Responsible Executive:
- Senior Vice President, Finance and Business Services
I. POLICY AND GENERAL STATEMENT
All money received and expended in the name of The University of Texas Health Science Center at Houston ("university") will be administered through bank accounts that are officially designated as university accounts. Although most university business is transacted through centralized bank accounts, situations occasionally arise that require the establishment of bank accounts for very specialized purposes.
The use of the university's name, or of any operating unit or department of the university on a bank account is strictly limited to the Senior Executive Vice President, Chief Operating and Financial Officer, who has delegated the authority to the Senior Vice President, Finance and Business Services. All bank accounts must be established through Treasury Management. All institutional bank accounts will be in the name of the university and all bank correspondence, including monthly statements and checks, will be sent directly to General Accounting.
Requests to establish a university bank account must be submitted in writing to the Senior Vice President, Finance and Business Services. These requests should be routed through and approved by the appropriate Associate Dean or Vice President and should include the purpose for establishing the account and an explanation of why the needs pertinent to establishing the account cannot be fulfilled from existing university bank accounts. There must be a sound business reason involved, and pertinent information such as control of the account, the type of account, control and printing of checks, and signature authority must be documented.
On an annual basis, the Office of the Senior Vice President, Finance and Business Services will query all local banks to determine if any unauthorized accounts have been established with the university's name, a similar name, or the university's tax identification number.