Policy Number: 86

Medical Emergencies, Minor Injuries/Illnesses

Subject:

Procedures for handling medical emergencies or minor injuries/illnesses occurring on university property

Scope:

Employees, residents, students, postdoctoral research fellows, visitors and guests

Date Reviewed: November 2014

Responsible Office: Safety, Health, Environment and Risk Management

Responsible Executive: Vice President of Safety, Health, Environment and Risk Management

I.     POLICY AND GENERAL STATEMENT

When a member of The University of Texas Health Science Center at Houston (“university”) community incurs, or encounters someone who has incurred, an injury or illness on university property, the incident should be handled expediently, efficiently and calmly. 

II.     PROCEDURE

     A. Life-threatening Injuries/Illnesses

If an employee, resident, student, visitor, guest or patient incurs an injury/illness that appears to be life-threatening, the person reporting the incident should immediately call 911 and provide the dispatcher with:

Unless otherwise requested or indicated, the injured/ill person should be transported by ambulance to the appropriate health care facility.

          1. Employees, Residents, or Students

If the injury involves an employee, resident or student, the immediate supervisor or class instructor must prepare a Supervisor’s First Report of Injury form as soon as possible.  Please note that, while emergency care for employees may be provided at an appropriate health care facility, all follow-up care must be provided at an IMO Health Care Network facility.  Residents are provided workers' compensation insurance through a separate commercial insurance policy. Students are not covered by the university under any insurance including, but not limited to, Worker’s Compensation or health insurance.  They should seek care through their personal health insurance.

          2. Visitors, Guests, Patients and Externally-Funded Postdoctoral Research Fellows

If the injury involves a visitor, guest, patient or externally-funded postdoctoral research fellow, the department supervisor or class instructor of the area in which the incident occurred should be informed of the incident immediately.  The Visitor/Guest Incident Accident Investigation Form should be completed as soon as possible.  Visitors, guests, patients or externally-funded postdoctoral research fellows are not covered by the university under any insurance, including, but not limited to, Worker’s Compensation or health insurance.

     B. Minor Injuries/Illnesses

          1. Employees

If an employee incurs a minor injury, the injured employee's supervisor must prepare a Supervisor’s First Report of Injury form. Supervisors must offer to contact an appropriate health care facility for an injured employee. The employee has the right to refuse medical treatment. The employee’s refusal should be noted on the Supervisor’s First Report of Injury form by having the employee initial the line indicating refusal of treatment. If the health care provider is not a member of UT System’s IMO Health Care Network, the employee may be responsible for the medical costs associated with the claim. A list of providers in the IMO Health Care Network can be found on the network’s website. The injured employee must take a copy of the Supervisor’s First Report of Injury form with him or her when visiting a healthcare provider.

If an employee experiences symptoms of a non-work related injury or illness, the name of the employee's personal healthcare provider should be obtained. That healthcare provider should be contacted for directions on how to deal with the situation. If the ill employee has no personal healthcare provider, the employee may be directed to UT Health Services or to an emergency treatment center. For more detailed information regarding employee injuries/illnesses, refer to HOOP Policy 100 Workers' Compensation Insurance.

          2. Residents

Residents are provided workers' compensation insurance through a separate commercial insurance policy. If a resident incurs a minor injury, the resident needs to complete a Supervisor's First Report of Injury for all injuries except needle stick and/or blood borne incidents. In those cases, the resident should call the Needle Stick Hotline (713-500-OUCH (6824)) provided by the Student Health Clinic 24/7 and speak directly to the nurse on duty.

          3. Students

If a student incurs a minor injury, the supervisor/instructor of the area in which the incident occurred must be advised immediately. The Supervisor’s First Report of Injury form should be completed and sent to Risk Management and Insurance for record only.  Students are not covered under Worker’s Compensation insurance and should seek treatment from a healthcare provider of their choice. If the student chooses to seek medical attention through the university, the supervisor/instructor should contact the Student Health Clinic to schedule an appointment for the injured student.

          4. Visitors, Guests, Patients or Externally-Funded Postdoctoral Research Fellows

If a visitor, guest, patient or externally-funded postdoctoral research fellow incurs a minor injury, the department supervisor or class instructor of the area in which the incident occurred should be informed immediately.  The Visitor/Guest Incident Accident Investigation Form should be completed as soon as possible.  Visitors, guests, patients and externally-funded postdoctoral research fellows are not covered under any university insurance including, but not limited to, Worker’s Compensation or health insurance.  Treatment should be sought from a healthcare provider of his or her choice.

III.     CONTACTS

ContactTelephoneEmail/Web Address
Risk Management and Insurance (regarding injuries to employees) 713-500-8136 http://www.uth.edu/safety/index.htm
The University of Texas Police Department

911 (emergency)

713-792-2890 (non-emergency)

http://www.mdanderson.org/utpd/index.html