Policy Number: 196
Purchase of Consultant Services
I. POLICY AND GENERAL STATEMENT
The University of Texas Health Science Center at Houston ("university") will award all consultant contracts in accordance with the provisions of all applicable laws, regulations, rules, policies and procedures of the State of Texas, The University of Texas System, and university. Consulting service means the service of studying or advising a state agency under a contract that does not involve the traditional relationship of employer and employee. (Texas Government Code § 2254.021(1)). For more information on the definition of consulting services under Texas Government Code §§2254.021-.040, refer to Texas Attorney General Opinions Nos. H-1173 (1978), JM-282 (1984), JM-376 (1985), and DM-184 (1992).
Any requests for services that may be considered consulting services must be reviewed and approved by Procurement Services.
Consultant contracts that are in excess of, or that are anticipated to be in excess of, $25,000 per fiscal year require a minimum of 60 days of processing time prior to the anticipated start of the contract, should a formal bid be required. The department requesting the consulting services must allow sufficient time for processing and must provide complete and accurate information to Procurement Services.
Departments requiring consulting services should provide Procurement Services for its review documentation of the scope of work to be performed and the anticipated costs. The head of Procurement Services will review requests for consultant contracts prior to initiating the appropriate process.