Handbook of Operating Procedures

Phased Retirement for Tenured Faculty

Policy Number: 208


Phased Retirement of Tenured Faculty


Tenured Faculty

Date Reviewed:
May 2012
Responsible Office:
Office of Academic and Research Affairs
Responsible Executive:
Executive Vice President of Academic and Research Affairs


The University of Texas Health Science Center at Houston (the “university”) may offer tenured faculty, who have met the service requirements for retirement under the Teacher Retirement System or the Optional Retirement Program, the option of retiring and relinquishing their tenure and any endowed positions, then maintaining a part-time appointment for a set period of time in order to “phase” into complete retirement. Phased Retirement shall be allowed only after a determination that a part-time continued appointment not only benefits the individual faculty retiree but also will result in a significant benefit to the university. Appointment to Phased Retirement shall be for a specific period of time not to exceed three academic years. Such appointments shall terminate at the expiration of the Phased Retirement period.  Existing policies of the university related to retirement and/or emeritus faculty status apply.


A. Retiree - A retiree is any tenured faculty member who voluntarily terminates employment with the university and who meets the service requirements for retirement under the Teacher Retirement System or the Optional Retirement Program.

B. Phased Retirement - Phased Retirement is an option that may be offered to tenured faculty to retire and relinquish their tenure and any endowed position in exchange for a set term of reduced appointment in teaching, clinical service and/or research. The tenured faculty member would officially retire, then maintain a part-time term appointment without tenure until the expiration of the Phased Retirement Agreement.  The Phased Retirement Agreement may not exceed three years.

C. Phased Retirement Agreement - An agreed plan for phasing the faculty appointment from 100% employment to full retirement. The plan should include the fiscal years involved, the percentage of appointment for each fiscal year, workload and academic duties, and compensation.


A. Eligible individuals desiring Phased Retirement should develop a Phased Retirement plan through discussions with the department chair and/or the dean at least three months prior to the desired effective date.

B. This plan will be in the form of a proposed written agreement for Phased Retirement using the approved form (Attachment A).  The Agreement must be reviewed and approved by the faculty member, the department chair, the dean and the Executive Vice President for Academic and Research Affairs.

C. At the agreed upon date, the faculty member retires and relinquishes his or her tenure and any endowed position(s).  The retiree will receive any customary payout of vacation upon retirement as provided in HOOP Policy 28 Vacation.  The normal personnel action process for retirement will apply.

D. The Agreement remains in effect until complete retirement at the end of the Phased Retirement period, unless the faculty member elects to complete retirement prior to that date.

E. Faculty compensation and benefits during Phased Retirement:

  • Compensation during the Phased Retirement period will be based on the faculty member’s salary at the beginning of the period and determined by the percent time of appointment. Faculty shall not be eligible for and will not receive any merit salary increases, merit based lump sum payments, or any other salary adjustments not contemplated by the faculty member’s Phased Retirement Agreement.
  • Group insurance and other employee benefits will be available to the extent provided by state law and current university policy.  See HOOP Policy 17 Appointment Status, HOOP Policy 18 Insurance Eligibility and all other benefits related HOOP Policies for additional information.
  • All usual rights and responsibilities of faculty appointments shall continue through the term of the Agreement except that the faculty member may not be elected to serve on the InterFaculty Council or any committee of the faculty to which members are elected by the faculty. Voting status in the general faculty and the colleges/schools shall be retained but voting status in the department shall not be retained;
  • Removal from the university's payroll for at least one month following the effective date of retirement and before commencing service under the Phased Retirement Agreement if the faculty member is retiring under the Teacher Retirement System.
  • Subject to the annual instructional needs of the school and/or department and with the approval of the department chair, if applicable, and the dean, a faculty member being appointed one-half time may complete a one-half time appointment by teaching full time in one semester and zero time in the other semester. A faculty member under the Teacher Retirement System who is approved to teach under this alternative must complete a Teacher Retirement System form entitled Application for Employment after Retirement Exception prior to the beginning of the academic year to which it shall apply. The form, which is completed by the faculty member in consultation with Payroll, must be filed separately for each academic year that this appointment alternative is followed.


ContactTelephoneEmail/Web Address
Academic and Research Affairs 713.500.3060 https://www.uth.edu/evpara/contact.htm


Attachment A

Attachment B